How to update your Course Search listing

This guide explains how to keep your provider, course and scholarship information up to date on the Study Australia Course Search directory.

About the Course Search directory 

Austrade partners with Year13 Pty Ltd to deliver the Study Australia Course Search directory. The tool supports international students in exploring Australian study options and sends student enquiries directly to Australian education and training providers. 

To maintain a high-quality database, Year13 sources and verifies provider, course, and scholarship information against official registers and provider websites.  

Managing your provider information through ACIR

The ACIR (Australian Course Information Register) is the central database that stores education provider, course and scholarship information used for the Study Australia Course Search directory. Year 13 manages this database to ensure accurate and up-to-date information.

All officially registered Australian education and training providers are given an ACIR account. Your educaiton provider account comes pre-loaded with your exisiting course information, which informs listings on the Study Australia Course Search directory.

Only courses linked to one or more of your campauses, and which have a valid CRICOS code, are published in the Study Australia Course Search directory. 

The ACIR database allows you to:

  • edit your education provider contact details 
  • curate course information 
  • update scholarship listings. 

For ACIR platform support, contact Year13 at info@acir.com.au.

Steps for managing University, ELICOS or School information

1. Access your account 

2. Review your profile 

Your education provider details are organised into different categories covering campus, course and scholarship. Access your ACIR profile to verify that: 

  • your organisation description is complete and accurate 
  • all courses are correctly listed, contain a valid CRICOS code, and are linked to at least one campus
  • any scholarship records you wish to publish are tagged as ‘Is for International Students’.

3. Edit your profile 

 
Updating your provider profile and attaching campuses

Ensure the following information is accurate: 

  • organisation CRICOS and RTO code (where applicable) 
  • logo 
  • preferred contact email address for international student enquiries.

To attach a course to a campus, click ‘Add Offering’. 

Updating courses
  • To enter a CRICOS code, click ‘Edit Offering’. 
  • To remove an inaccurate listing, click ‘Delete Offering’. 
  • For larger content updates, use the ‘Bulk Edit’ function or contact Y13 at info@acir.com.au.
Updating VET courses
  • Vocational course information is pre-loaded into your account based on your current scope of registration. your scope of offering. 
  • These courses are not editable in your ACIR account and will appear in your account for as long as they remain within your scope of offering.  
  • If a vocational course is missing, contact Y13 at info@acir.com.au.
  • To prevent a vocational course from apprearing on the Course Search directory, detach it from your campuses by clicking ‘Delete Offering’ .
Updating scholarships
  • To update international student scholarships, navigate to the scholarships form and follow the prompts to create or update your records.  
  • Only scholarships tagged as “Available for international students” will be published in the Course Search directory. 

4. Save and upload changes 

Click ‘Update’ to save your changes. 

Note: Changes will appear in the Course Search directory after each weekly refresh, and goes live by Thursday morning.   

Frequently Asked Questions (FAQs)

If your organisation has a registered CRICOS code, your profile and course information will be pre-loaded into ACIR. If it is not listed, contact Y13 at info@acir.com.au  

Year13 assigns an account holder for each education provider in ACIR, based on information from the CRICOS register and your organisation’s website. This contact person can then claim access to the organisation’s account.  

If contact details are incorrect or outdated, contact Y13 at info@acir.com.au. 

Account holder by subsector: 

  • Higher Education:  Usually staff involved in curriculum management, communications and marketing.
  • VET and RTOs: Typically, the person(s) listed in your registration details on www.training.gov.au  
  • Schools: Typically, the registrar or principal.
  • ELICOS: Usually staff involved in curriculum management, communications and marketing.
  • For new, non-self-accrediting providers: Y13 will identify an appropriate contact from your website. 

How to claim access:

  • If you are the account holder, submit your details on the ACIR website. You will be prompted to create a password to access your organisation’s account.
  • If your details do not match an existing record, submit your details via www.acir.com.au/register and Year13 will contact you. If your request is not processed within 24 hours, contact Y13 at info@acir.com.au.
  • Multiple Users: More than one person can be attached to an ACIR account. Register additional users via www.acir.com.au/register.

The enquiry email address is sourced from your website and pre-loaded into ACIR. This is typically a publicly listed email address for international student enquiries. 

If a bounce notification is received, after a student submits an enquiry submission, Y13 will verify and contact your organisation to confirm or update the email. 

No. Higher education courses are updated through a 3-step process. They are: 

  1. verified against the TEQSA register to ensure all providers are listed
  2. matched monthly against the CRICOS registry, to verify international accreditation
  3. checked against education provider’s website to capture course details.  

If a newly registered course is missing from ACIR, it will be detected against CRICOS and added to your account. You will then need to provide additional details (For example, course description, majors, delivery locations) via your ACIR account. 

Year13 strives to maintain accurate course data. But due to discrepancies between CRICOS and provider websites or inconsistencies in how providers present course data, we recommend regularly reviewing your account for accuracy. 

You can update campus locations directly via ACIR. If you encounter issues, contact Year13 at info@acir.com.au  for assistance.

Study Australia only uses ACIR data relevant to international students. Other platforms, such as The Good Universities Guide, displays and distinguishes international and domestic audiences. Eg, tuition fees are labelled as either domestic or international.

Note: You only need to ensure CRICOS codes are correct assigned, and scholarships are tagged accordingly. 

ACIR is the single source of truth for your listings on the Study Australia Course Search directory and other linked platforms.

If you do not update your account, Year13 will still strive to keep your details as accurate as possible based on publicly available information.

We highly recommend reviewing and updating your ACIR account at least monthly. 

For further assistance, contact Y13 at info@acir.com.au 

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